Finalize formatting and presentation of the PTO events calendar (Christine): Not completed; Christine is responsible, no update provided.
Continue gathering staff profiles for the website revamp (Christine): No information or update provided in the meeting.
Reach out to volunteers for skills collection (Simon): Not completed; Simon is responsible, no progress reported.
Initiate yearbook planning (Team/Simon): Partial progress; yearbook cover completed, but no lead for overall planning yet.
Next step is to find a coordinator and possibly start a club.
Obtain and compare merchandise quotes, and share findings (Suraya): In progress; Suraya has vendor info for water bottles and stickers, needs to send options and get magnet quotes. Bulk order cost is a concern.
Follow up with vendors for stickers, water bottles, and other merchandise (Suraya): In progress; Suraya has received free stickers, needs to coordinate pickup and get magnet quotes.
Resolve Facebook account access for PTO management (Amanda & Christine): Not completed; ongoing confusion, no resolution yet.
Organize Dine to Donate and Gracie Barra fundraisers, confirming timing and logistics (Subuh): In progress; Gracie Barra date being shortlisted for January, Dine to Donate not progressed, considering Chick-fil-A as alternative.
Monitor Amerikick event sign-ups, send additional reminders/flyers, and set deadline for minimum participation (Amanda): Completed; event canceled due to lack of interest and communication issues.
Coordinate with teachers for January family fun night/club remix event (Suraya): Not started; Suraya will reach out to teachers during November break.
Consolidate old bank accounts as discussed with Ed (Ed): In progress; Ed will consolidate two inactive accounts unless Simon has further input.
Begin planning for December thrift sale event (Simon/Team): In progress; survey sent, responses being collected, logistics under discussion.
Prepare for Q&A segment at future meetings, with questions submitted in advance (Kristin): Not completed; Kristen left before update, no progress reported.
Approval of Previous Minutes
Minutes from the prior meeting were approved without changes.
President Update (Simon/Flannery)
Google Drive organization for 2024/25 completed.
Budget status: $4,155 expenses, $2,752 income, current balance -$1,403.
Recent income: $193 from Carroll’s, $40 from Spiritwear at Main Street Festival.
Recent expense: $200 for LIS band and cheerleaders at Halloween parade.
Principal Update (Kristin)
No update provided; Kristin had to leave the meeting early.
Treasurer Update (Ed)
Financials reviewed; concern over negative balance.
Discussion on funding third grade yearbooks and possible offset through parent ads.
Plan to consolidate old bank accounts to avoid inactivity fees.
Fundraising Update (Subuh)
December Yard Sale: Survey sent, 27 responses so far; reminder to be sent for more input.
Discussion on logistics, table sourcing, and clear communication that this is a family yard sale, not the previous large-scale PTO sale.
Exploring options for Dine to Donate (Chick-fil-A suggested) and Gracie Barra fundraiser (targeting January).
Merch Update (Suraya)
Spiritwear sale: $1,929 in sales, $201 raised for PTO.
Awaiting detailed breakdown of sales by item.
Bulk ordering of popular items (e.g., short sleeve shirts) considered for higher profit.
Social Media Update (Christine)
First member feature posted.
Awaiting more event content for posts.
Request for access to Canva graphics for social media formatting.
Events Update (Flannery/Amanda)
Carroll’s fundraiser completed successfully.
Main Street Festival: Participation noted, weather impacted sales.
Book Fair: Scheduled, volunteer sign-up in progress, focus on eWallet for cashless transactions, $10 vouchers for students on reduced lunch.
Faculty Restock: Scheduled for January.
Teacher Holiday Luncheon: Planning to begin soon, will use last year’s notes for food quantities, sign-up for parent donations planned.
December Yard Sale: Planning ongoing, see fundraising update.
Any Other Business (AoB)
Minutes to be added to website (Simon’s to-do).
Event calendar for 2025-26 to be updated/cleaned up.
Kristin to set up Google Form for parent questions.
Discussion on supporting families in need with grocery gift cards for the holidays, pending principal input.